Introduction

Welcome to Outkite — the all-in-one CRM built for wedding and event studios.

Running a studio means juggling inquiries, quotes, contracts, invoices, shoot days, and final deliveries, often across spreadsheets, WhatsApp threads, and email. Outkite brings all of that into one place, so you can take a lead from first contact all the way to a delivered gallery without losing track of anything.

At its core, Outkite follows the natural life of a booking: a lead comes in, you turn it into a proposal, the client signs a contract, you collect payment through an invoice, and your team delivers the work through a project. Every step is connected, so nothing falls through the cracks.

How the app is organized

• Leads — Capture and track every inquiry, from a manual entry to your public lead capture form, and move it through statuses like new, engaged, qualified, won, or lost.
• Clients — Once a lead converts, they become a client. Keep their notes, tasks, and full history in one profile.
• Catalog — Define the services, deliverables, and packages you sell, so proposals and invoices are always built from consistent, up-to-date offerings.
• Events — Schedule and manage your shoots and events on a calendar, linked to the client and booking they belong to.
• Proposals — Put together itemized quotes, send them to clients as a shareable link, and track opens and responses.
• Contracts — Turn an accepted proposal into a contract and get it legally signed online with OTP-based e-signing.
• Invoices & Payments — Bill clients, record payments and milestones, and stay on top of what's owed with GST-ready invoicing.
• Projects — Manage the post-contract delivery work: tasks, timelines, and status right through to a completed handover.
• Follow-ups — Automate reminder sequences so no lead or client goes quiet without a nudge.
• Notifications — Stay informed with in-app and push alerts for the things that need your attention.
• Reports — See how your studio is performing with dashboards covering leads, revenue, and delivery.
• Settings — Configure your organization, team roles, lead statuses, and other studio-wide preferences.
• Integrations — Connect tools like Google Calendar, WhatsApp, and Meta Lead Ads to keep Outkite in sync with the rest of your workflow.

Ready to get going? Head to the Quick Start guide for a first-day checklist.